Client build

Used cooking oil collection operations and driver app

Routes, a driver app, pricing on the rep's tablet, contracts and supplier paperwork in one system for an oil collection company.

Status
Client build

The business

A used cooking oil collection company. Drivers collect oil from restaurants on routes run out of several hubs, and field reps sign up new restaurants.

The problem

  • Drivers had to leave the route app and open a separate map to get to each restaurant.
  • Receipts, contracts and supplier paperwork were a paper trail kept by hand.
  • The owner wanted one system he controls, built around how his business runs.

The standout feature

Directions without leaving the app

A driver taps Done at a restaurant and the next stop is already on the map inside the app. One tap starts the directions. At the next stop the driver taps I'm here, enters the gallons and taps Done.

What we built

  • A dashboard of today's routes per hub: stops done, pounds collected and anything that needs attention.
  • A driver phone app with directions inside it, I'm here and Done buttons, gallons entry and practice routes for new drivers.
  • Pricing on the field rep's tablet, where a price above a set limit needs the owner's OK, sent by text, email or link.
  • Contracts signed on the spot with the right terms for each state, saved to the restaurant's record.
  • A supplier intake packet that refuses vague answers and keeps bank details in a secure form.
  • Containers and stock tracked per hub.
  • On-the-way texts to restaurants, and a client portal that shows their contract.
  • Collection reports per stop and per restaurant, ready to print, export or email.

How it works differently

BeforeNow
Switching to a map app at every stopDirections inside the driver app
Paper contracts and receiptsSigned and stored on each restaurant's record
Supplier paperwork chased by handA packet the supplier fills in, with checks built in
Several toolsOne system the owner controls

Build speed. Most rounds of the owner's change requests were built the same day they came in.

Compare replacing a subscription with software you own

After we build it

Who fixes problems
We do. One year of bug fixes is standard in every contract. If something we built breaks, we fix it.
What you own
You own the code, the database and the accounts it runs on.
Your data
Your data moves with you. It sits in a database you own, so it is never locked inside our system or anyone else's.
Your team
Your team is trained on it. We walk your staff through the screens they will use.
If we disappear
You hold everything another developer needs to pick it up: the code, the database and the accounts.
Who you talk to
We are a US team based in Florida. The person who leads your build is the person you talk to.

Who builds it

  • A US team based in Florida.
  • The person who leads your build is the one you talk to, start to finish.
  • We copy what you like about your current software, fix what you don't, and you own the result.
See all our work

See a demo built for your business

Tell us what software you run on today. We build a working demo around your business and walk you through it.

See a demo built for your business
Free 30-minute call with our team.