Client build

Surgery center scheduling and receivables app

Case entry once, operating room scheduling, a clickable receivables report across every payer and a sync to the accounting books.

Status
Client build
Industry
Healthcare

The business

An outpatient surgery center that schedules cases across its operating rooms and bills many insurance payers.

The problem

  • Receivables came as a PDF, and seeing one payer's detail meant leaving the screen to run a separate report.
  • Paid status lived in one system and the books in another, so payments were entered twice.
  • They wanted flexible dashboards and reports.
  • They wanted one system with the right access for accounting, schedulers and reporting staff.

The standout feature

Mark it paid once

A biller marks a payment as paid. The payer's balance drops on the receivables report, the payment lines up for the accounting sync and the dashboard updates, all from that one click.

What we built

  • Patient and case details entered once and used by scheduling, billing and the books.
  • Operating room scheduling with block time per room, open slots of ninety minutes or more and a printable day sheet.
  • One receivables aging report across every payer, with a click into any payer.
  • Patient payments marked paid or not paid, showing where each payment goes.
  • A sync to the accounting software with account mapping and a sync log.
  • A dashboard of cases by specialty and payer mix, a report builder and a box to ask questions in plain English.
  • Users and security levels by role.

How it works differently

BeforeNow
A PDF report and a separate report per payerOne clickable report for every payer
Payments entered twiceEntered once and synced to the books
Fixed reportsA dashboard and a report builder

Build speed. The first working version was built and running within about a day of our first call, before they signed.

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After we build it

Who fixes problems
We do. One year of bug fixes is standard in every contract. If something we built breaks, we fix it.
What you own
You own the code, the database and the accounts it runs on.
Your data
Your data moves with you. It sits in a database you own, so it is never locked inside our system or anyone else's.
Your team
Your team is trained on it. We walk your staff through the screens they will use.
If we disappear
You hold everything another developer needs to pick it up: the code, the database and the accounts.
Who you talk to
We are a US team based in Florida. The person who leads your build is the person you talk to.

Who builds it

  • A US team based in Florida.
  • The person who leads your build is the one you talk to, start to finish.
  • We copy what you like about your current software, fix what you don't, and you own the result.
See all our work

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