Working demo

Landscape and snow property maintenance demo

Estimates, proposals signed on a phone, a crew schedule board with a rain-day button, a crew app and time review for a landscape company.

This is a working demo we built for a business deciding whether to hire us. It runs on example data.

Status
Working demo

The business

A landscape maintenance company that also plows snow, with several divisions, crews and estimators.

The problem

  • A customer and their property were two separate records.
  • Adding a new lead took three screens.
  • Credits owed to customers were kept on a running list by hand.

The standout feature

One tap on a rain day

Rain is coming. The manager taps Rain day on the schedule board. The day's jobs shift, and every affected customer gets a text with the change.

What we built

  • An issues inbox that works like email and turns messages into notes for operations.
  • One record for customer and property, with earned versus invoiced and margin by division.
  • Estimates from templates with kits, production rates and live gross margin.
  • Proposals the customer signs on a phone with a finger, with a card kept on file before work starts.
  • A schedule board by manager with capacity bars, drag-and-drop tickets and a Rain day button that shifts the day's work and texts customers.
  • A crew phone app with the route, street view and gate codes, and a guard against skipping a yard without a reason.
  • Weekly time review with geofence dots, drive time split out, overtime and a payroll export.
  • Invoicing in batches, credits that apply on their own, an end-of-month open-ticket review and a library of procedures.

How it works differently

BeforeNow
Customer and property as separate recordsOne record
Three screens for a new leadOne
A hand-kept list of creditsCredits that apply on their own
Sold work outpacing the crewsA capacity warning on the board

Build speed. After the owner sent screen recordings of the software they use, we rebuilt the demo around them in four days.

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After we build it

Who fixes problems
We do. One year of bug fixes is standard in every contract. If something we built breaks, we fix it.
What you own
You own the code, the database and the accounts it runs on.
Your data
Your data moves with you. It sits in a database you own, so it is never locked inside our system or anyone else's.
Your team
Your team is trained on it. We walk your staff through the screens they will use.
If we disappear
You hold everything another developer needs to pick it up: the code, the database and the accounts.
Who you talk to
We are a US team based in Florida. The person who leads your build is the person you talk to.

Who builds it

  • A US team based in Florida.
  • The person who leads your build is the one you talk to, start to finish.
  • We copy what you like about your current software, fix what you don't, and you own the result.
See all our work

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