Client build

Commercial cleaning management and crew phone app

Office software and a crew phone app for a commercial cleaning company with franchise branches, all in one system.

Status
Client build
Type of software
Field service & dispatch

The business

A commercial cleaning company with a head office and franchise branches. Crews clean client buildings on a set schedule.

The problem

  • Crew time and cleaning management ran on two separate subscriptions.
  • Crew members could clock in from anywhere, and it was only caught afterward.
  • Seeing one employee's hours at one building for one date range meant digging through several reports.
  • No single screen showed every branch, and simple things like a payroll summary were hard to find.

The standout feature

Clock in only at the building

A cleaner opens the crew app and taps Clock in. If the phone is not at the building, the app refuses, instead of flagging it after payroll. When the crew leaves the building, the app clocks them out.

What we built

  • One page for every branch: invoiced, labor and open work orders.
  • A crew phone app that refuses clock-in outside the building and clocks the crew out when they leave.
  • Task lists by area with photos that work offline and sync later, and a QR code at each building.
  • Any employee's hours for any building and any date range, with labor cost per building.
  • A client portal where a client reports a problem and hears back when it is fixed, and inspections with a signature shared to the client.
  • Week schedules from templates, invoicing and bank-transfer payments.
  • New-hire paperwork signed on the phone: tax forms, work eligibility and direct deposit.
  • An assistant that answers staff questions from the handbook and safety data sheets and shows where the answer came from. Each franchise sees only its own branch.

How it works differently

BeforeNow
Two subscriptionsOne system for the office and the crews
Off-site clock-ins found laterRefused on the spot
Hours spread across reportsOne employee, one building, any dates, on one screen
Branches checked one at a timeEvery branch on one page

Build speed. A complete first draft was ready four days after the contract was signed.

Compare replacing a subscription with software you own

After we build it

Who fixes problems
We do. One year of bug fixes is standard in every contract. If something we built breaks, we fix it.
What you own
You own the code, the database and the accounts it runs on.
Your data
Your data moves with you. It sits in a database you own, so it is never locked inside our system or anyone else's.
Your team
Your team is trained on it. We walk your staff through the screens they will use.
If we disappear
You hold everything another developer needs to pick it up: the code, the database and the accounts.
Who you talk to
We are a US team based in Florida. The person who leads your build is the person you talk to.

Who builds it

  • A US team based in Florida.
  • The person who leads your build is the one you talk to, start to finish.
  • We copy what you like about your current software, fix what you don't, and you own the result.
See all our work

See a demo built for your business

Tell us what software you run on today. We build a working demo around your business and walk you through it.

See a demo built for your business
Free 30-minute call with our team.